Position title
Contract Human Resources Administrator
Responsibilities
Recruitment
- Scheduling of interviews, maintenance of job postings
- Ensure all Job Descriptions for Singapore and Hong Kong are maintained and up to date in shared drive
On-Boarding
- Draft internal notifications for Singapore and Hong Kong; creation and maintenance of p-files, ensuring all documentation are completed/collected from the new hire in a timely fashion
- Work with external agencies on the parking of temporary staff/interns
- Initiate background reference checks with background screening provider and monitor progress
Relocation and Global Mobility
- Initiate Employment Passes (EP)/Work Passes applications, renewals, relocation services with third party provider for the employees and dependents
- Handle cancellations on MOM’s EP Online
- Coordinate tax assistance when required with tax agent
- Assist with incoming and outgoing transfers and relocations for Singapore and Hong Kong
Learning & Development
- Maintain record keeping of training courses undertaken
- Liaise with Finance when needed on incoming funding from government agencies
- Assist to coordinate in house training or group programs, where necessary
HR Operations and HRIS
- Provide HR operational and administrative support for Singapore and Hong Kong
- Preparation of letters – transfer, extension of fixed term contracts, employment certification, correspondence to government organizations such as CPF Board, MOM, IRAS; and keep track of fixed term contracts – internships, contract renewals, secondments
- Tracking of probation and confirmation of employment, partnering with business on extension of probation period if necessary
- Liaise with the payroll vendor on monthly and adhoc payroll transactions, IRAS or CPF matters
Reporting to Tokyo
- Maintain Human Resources Information System (HRIS) and ensure staff information are updated accurately in HR databases (including spreadsheets) and in a timely manner; provide updates for organization charts for Singapore and Hong Kong
- Report headcount movements, through monthly & weekly reporting
- Data scrub and updates on compensation, compensation updates, recruiting cost, severance fees, other payable awards/fees.
HR Policies and Procedures
- Receive and check invoices relating to HR. If necessary, liaise with Finance team on costing, cross company recharging, clarification on costs and budgeting
- Manage Annual Fit and Proper checks for Singapore. If necessary, liaise with Compliance on any new flags.
Adhoc reports to various internal departments
- Monthly and Quarterly Headcount reports, Biannual organizational chart structure
- Periodic completion of surveys and statutory reporting
Hiring organization
Employment Type
Full-time
Job Location
Base Salary
$4000-$4500 Per month
Date posted
January 9, 2023
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